Company Registry Spotlight: Hong Kong

The Hong Kong Companies Registry (“CR”) administers and enforces the provisions of the Companies Ordinance and related ordinances. Like its counterpart in other jurisdictions, the CR registers local and non-Hong Kong companies and filing documents as required under current regulations, de-registers defunct solvent private companies, and enables users to retrieve company information.

If we look at its history, the HK CR embraced digitisation fairly early. In late February 2005, it implemented the Integrated Companies Registry Information System which transformed its core business activities and enabled the delivery of 24×7 electronic search services through the Cyber Search Centre (http://www.icris.cr.gov.hk/). The roll-out of the company search mobile service (www.mobile-cr.gov.hk) in June 2012 marked another milestone in the technological enhancement of the Registry’s services.

At present, it is possible to conduct searches on registered companies and access copies of filing documents through both online and offline channels, such as:

• Cyber Search Centre  on the internet (available in both English and Chinese)
• Company Search Mobile Service using smartphones or mobile devices
• Onsite search at the Registry’s Public Search Centre at Queensway Government Offices, Hong Kong

According to the latest official data released by CR, the total number of local companies registered under the Companies Ordinance reached 1,440,935 at the end of June 2024, an all-time high.

The registry provides information on various entity types. Due to Hong Kong’s role as an important regional financial hub, hundreds of new companies are registered under the HK Registry every day. In fact, in 2023 as many as 132,246 new local companies were added to the Registry.

The table below shows the breakdown per entity type of new companies registered in 2023, the latest year for which data is currently available.

For these entities, the Hong Kong CR provides digital copies of a variety of official filing documents. The main ones include:

1. HK CR Company Particulars
2. Certificate of Incorporation
3. Certificate of Change of Name
4. NSC1 Allotment
5. Memorandum & Articles of Association
6. Annual Return (FNAR1) or FNNC1 (Incorporation Form)

The CR charges various fees, including an annual registration fee to allow users to access the portal and action-based charges for the following items:

• Company Particular Search, per company
• Directors Index Search (Company based, per company)
• Director Particulars Search, per director
• Directors Index Search (Director based) per director
• Disqualification Order Particular Search, per disqualified person
• Obtaining a certificate of a local live company (per copy)

Accessing up-to-the-minute information from official sources, instead of relying on traditional databases, is becoming a necessity for regulated organisations worldwide for two main reasons.

On the one hand, financial institutions are under increasing pressure from regulators to conduct in-depth customer due diligence and investigate the corporate structures of their prospective customers. If they don’t, the reputational, financial and personal liability risks could be extremely serious. Primary source data is the most authoritative source of information for any effective AML and KYB strategy as it relies on official and live information, instead of obtaining often out-of-date details from a static database. In this context, getting direct access to official company data and documentation gives compliance teams confidence that they are basing their AML and KYB reviews on the most reliable, accurate, and complete beneficial ownership information.

On the other hand, there is a business opportunity to consider. Newly incorporated companies often need financial services such as a business bank account, financial loans, insurance coverage for the company and staff, or other types of financing. However, these companies can be properly verified only through primary sources such as company registries, because their information will not be present in any of the traditional databases. Hence, if FIs and Fintechs want to target this market segment, real-time company registry access is non-negotiable.

The Know Your Customer platform and single API help you identify a company through real-time connections to official government sources and access 500+ local company registries across 140+ countries, but that’s only the beginning.

On top of official documents, we provide AI-driven automated data extraction and shareholder identification from official records. Our solution enables financial institutions to identify Ultimate Beneficial Owner (UBO) and effectively minimise AML, fraud, and financial crime risks with AML screening from leading watchlists. This integrated approach ensures audit-proof documentary evidence, enabling businesses to meet financial regulators’ most stringent requirements.

With Know Your Customer, compliance teams can quickly and safely build a one-stop digital solution to streamline their entire corporation boarding and know your business (KYB) process, simplifying their access to company registries globally. But leveraging direct connections to company registries is not just a matter of compliance. It also helps both Fintechs and traditional FIs gain a competitive advantage in today’s highly digitised financial services landscape, particularly when targeting recently incorporated organisations.